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For Speakers and Presenters

The following information is for speakers at the Earth and Space 2021.

NOTE: * We have confirmed that this conference will take place virtually instead of Seattle, WA. We have assembled an agenda and have communicated with each speaker the day and time for their presentation.

Registration for the Earth and Space 2021 Conference

Speakers and moderators have received a speaker code to apply a discount to the member/non-member registration rates.

It is mandatory that you register and pay for the conference by Friday, March 26, 2021.

IMPORTANT: Earth and Space requires that at least one author from your presentation register by the speaker registration deadline of Friday, March 26, 2021. Presentations that don’t have at least one author registered by Friday, March 26, 2021 will be removed from the technical program and associated papers will not be published in the proceedings.

Speaker and moderator registration fees are non-refundable after Friday, April 2, 2021, due to the necessary advance production of the proceedings and the program. Exceptions will only be made for illness or emergency if the request is made in writing and accompanied by a doctor's note and/or similar official documentation stating the emergency and person's name. The subsequent refund will be made minus a $100 processing fee. To submit a cancellation request, please contact ASCE Customer Service at [email protected].

Presentations

Oral Presentations:

All presentations are to be done live on the platform. A session is 70 minutes followed by a 20 minute question and answer period with all of the session speakers. Each symposium session includes 4 - 6 speakers, and speaker presentations will range from 12 minutes each.

PowerPoint slides for breakout rooms should be a 16:9 (widescreen) ratio.

If you are unable to present live, you have several choices with recording your presentation:

Staff Assisted: Earth & Space staff can assist you with your recording if needed.

Your recording will be done through our virtual platform company, Vision Creative, and ASCE Earth & Space staff can help assist with that. Recordings must be scheduled by March 19, 2021 and will take place the following week. Please do not wait until the last minute to schedule to record your presentation. If technical issues happen during the staff assisted recording time, it may be possible that you will have to reschedule the recording.

Self-Recording:

You may self-record your presentation. All self-recorded presentations are due by Friday, March 26, 2021. If your presentation is not received by Friday, March 25, 2021, Earth & Space may remove your presentation from the conference agenda.

If you happen to have a written transcript of your recording, that we can use to assist the hearing impaired, please upload that as well.

We prefer Mp4 formatted videos (.avi and WWV are not compatible).

Frame Rate = 30 and Audio Bit Rate = 14. (for those who are tech savvy)

Please upload your video to either our OneDrive or Cerberus sites:
(Please note: these sites does not send a confirmation email back to you.)

Please save your file using the following format: (LastName.First Name. Presentation Name)

Upload to OneDrive
Upload to Cerberus

Presenter Guide (PDF)

Self Recording Guide (PDF)

 

Action Items

  • Sign and return the Speaker Waiver via OneDrive, Cerberus or attach to the Speaker Form.
  • Complete the Speaker Form (a headshot and a short,100-words or less biography can be submitted on this form) by April 2, 2021
    • Please note: IF you need to pre-record your presentation, you must return this form to ASCE no later than March 19th)
  • Please register for the conference.
  • Speakers and Moderators will receive a discounted registration. Please contact ASCE if you need the speaker code.
  • Do you need to pre-record your presentation? Please indicate that on the Speaker Form and see the section below on recording sessions.

 

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